Pre-Event Communication - 38th Annual Seminar

Dear Delegate,

Thank you for choosing to join us for the 38^th Annual Seminar in Mombasa. We appreciate your choice to train with us and look forward to exceeding your learning expectations. Please take note of the useful information provided below as you plan to attend the seminar.

Event Venue Guidelines

1. All hotels contracted by the Institute have fully complied with MOH guidelines and issued with a COVID-19 Compliance Certificate
2. Venue allocation to delegates will be on a rolling basis starting with Whitesands Beach Hotel & Spa and will solely depend on the time the seminar fees payment or credit application is received by ICPAK
3. Sitting arrangement for the conference shall be spaced at 1.5 meters as per the MOH guidelines. Further all seats shall be labelled, and delegates shall be required to retain the selected sitting space for the entire conference period
4. All delegates shall be required to wear a face mask and wash hands as may be directed by the hotel staff from time to time
5. All delegates must observe all social distancing guidelines issued by the hotel

Payment for the Conference                                                          

You are reminded to make your payments by Friday,12^th November 2021. All payment evidence should be forwarded to finance@icpak.com with a copy to ian.nyagaka@icpak.com  for receipting by the said deadline. We will avoid receipting during registration to ensure a seamless registration process without breach of the social distancing guidelines set by the hotel. 

Booking Cancellation

1. Please send an email to finance@icpak.com in case of any booking cancellation by Friday, 12^th November 2021
2. Cash refund for duly approved booking cancellation shall attract a 15% administration cost of the event amount
3. Funds for duly approved booking cancellation may be credited to the customer’s account for use in future ICPAK events at no additional cost
4.  No show during the event for a booked and paid-up delegate shall be forfeited with no refund.

ICPAK Credit Application Procedure

Advance credit clearance can be obtained by following the procedure below:

1, Book for the event. Once booked, you will receive a Proforma Invoice

2, Select Proceed to pay and then select “Attend on Credit”.

Note: If you had already submitted your booking, visit https://www.icpak.com/credit_app/ and submit your Proforma Invoice Number to begin your credit application.

3, Enter the credit authorization number and submit

4, Upload the LPO and submit the application

5, Ensure that the credit form is signed and stamped appropriately after you finish the online application

For any inquiries regarding credit application, please email us on: credit@icpak.com

Registration Process and Program

Delegate registration will be on Monday, 15^th November 2021 from 8.30 am to 5.00 pm in both venues. To facilitate the registration process, a nametag with an embedded QR code will be sent on email to all booked and cleared delegates for printing.  All registration will be electronic through use of QR Code readers hence the necessity to print and carry your nametag to the conference venue.

If there is a part, we can play to make your conference experience better, please reach us through brenda.imali@icpak.com or joy.kakai@icpak.com. We look forward to hosting you and fulfilling your learning objectives for the conference.

Yours sincerely,

Rose Tinderet

Chief Manager – Member Services

For : Chief Executive Officer